On July 17, 2017 the United States Citizenship and Immigration Services (USCIS) released a revised version of the Form I-9. Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. Employers can use this revised version or continue using Form I-9 with a revision date of 11/14/16 N through September 17, 2017. On September 18, 2017 employers must use the revised form with a revision date of 7/17/17 N.
For the most part, the Form I-9 is similar to the previous forms. Employers must continue following existing storage and retention rules for any previously completed Form I-9.
Employers are only required to use the new I-9 form on new employees, so you won’t have to fill these forms out for any existing employees.
Below are the revisions to the form:
Failure to use the new form may result in penalties for your organization. It is important for your organization to make sure you have the proper procedures for completing I-9 forms for new employees.
Employers should use the new I-9 form for new hires effective September 18, 2017 to avoid penalties. The new form can be accessed on the USCIS Form I-9 page. Be sure that you and your HR team reads and understands the instructions carefully. Best practices suggest you conduct an internal audit of I-9 form compliance at least annually.
If you have any questions regarding the new changes, please contact us.