Technology Services • Published 12/19/2016 Top Five Reasons to Convert your Manual Processes to the Cloud


As technology continues to evolve, so does the adoption of applications that run entirely in the cloud. There are many reasons why an organization may want to move processes to the cloud, but here are our top five:

1. Data Security and Integrity

In today’s world, the security and integrity of data is of primary concern for most organizations. Web-based applications can help to ensure data integrity and role-based security that is easy to understand and administer.

Getting critical data off of users’ desktops, email attachments, or isolated shared network folders should be the top priority of any organization trying to ensure data security best practices, and the cloud provides a centralized place for team members to store and access this information.

2. Policy & Process Controls

Cloud applications enable organizations to easily enforce and update processes and procedures, business workflows and data submission formats. Systems can be configured to include controls over data that can help minimize user errors and prevent costly data integrity issues. Clean data means less manual rework for business teams and less manual review for managers, all of which helps to decrease time spent on unnecessary tasks.

Systems can also provide user task reminders and due date enforcement to help support your management team. In addition, procedures and workflows can be easily updated across your organization as security risks evolve and change, which leads to improved data security and integrity.

3. Enhanced Visibility and Access

Accessibility is a major reason why organizations are turning to cloud applications. The ability to access data anytime anywhere is increasingly critical in today’s on-the-go world.

Web applications can increase the visibility businesses have into their clients, teams and employees. Because these systems deliver on-demand, self-service access and information, teams are more agile in reacting to policy and procedural changes. Improved system accessibility and visibility also enable you to quickly turn around accurate data requested by auditors (and clean data makes for a happy auditor).

Additionally, these systems come with monitoring features and audit logs that can help you identify problematic processes or employees, which can also help you focus staff training on critical areas.

4. Synchronous Teamwork

Cloud applications help teams work smarter—not harder—by allowing for established system workflows that can be used to better delegate critical tasks and identify team or process bottlenecks.

Additionally, these systems provide a more productive environment for collaborative working and improved productivity. Collaboration features bring teams together across an organization’s locations, departments and levels, letting them complete tasks more easily.

Organizations can further leverage the collaborative advantages of cloud applications by integrating your team’s collective knowledge into the system, which can help to minimize the impact of employee turnover.

With custom web development, organizations can easily integrate cloud systems with other existing systems enabling organizations to meaningfully connect information between systems without duplicating data.

5. Cost Effective

Last but not least, cloud applications are often a cost effective option. These systems can help automate processes and reporting, which means team members spend less time performing manual tasks—time that can be spent on more meaningful activities, which increases productivity without increasing your staff.

Centralized data and streamlined processes help organizations minimize learning curves, and help new team members become integrated quickly.

Additionally, providing team members with the appropriate tools makes their jobs easier and ultimately reduces employee turnover and therefore costs.

The Bottom Line

Converting your manual processes to the cloud can improve many areas of your organization, and those improvements trickle down to the bottom line. Improved accuracy, security, agility, productivity, collaboration and value are a few benefits of converting to cloud applications.

These reasons come together to bring decreased operational costs to your organization.

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